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FAQ for Vendors

This column has been added to answer some of the questions posed by vendors wishing to participate in The Hollywood Show. We've added answers to the most frequently asked questions, but if there's information needed that's not on this page, please refer to the Contact page and send us a note. We'll get back to you shortly.

Download our Vendor Agreement here.

You will need the most recent version of Adobe Acrobat Reader to view our form.

  1. Right Click this link to save to your computer
  2. Open the file OCT2017_Vendor_Contract_LA.pdf)
  3. Fill out the form on your computer and email it to ester@hollywoodshow.com OR mail it to the address on the contract.



1. How much table space is provided for sales and display purposes?

2. Where are the celebrities in relation to the vendor tables?

3. What if I need electricity for my booth?

4. How many additional staff members can be in the booth with me?

5. What kind of attendance numbers are you expecting?

6. When can I start setting up my booth?

7. When can we pack up and leave?

8. Can I pay a deposit on my tables?

9. Are there discounts for booking multiple tables?


Q - How much table space is provided for sales and display purposes?

The Hollywood Show guarantees vendors a minimum of a six-foot table, but reserves the right to provide eight-foot tables at our own discretion. Eight-foot tables are primarily used for aisles and/or island formations and wall liners.

Q - Where are the celebrities in relation to the vendor tables?

Unlike many of the celebrity autograph shows, The Hollywood Show doesn't believe in separating vendors from the stars. After all, the stars are the reason vendors participate in the first place. So, to answer your question, the celebrities will be in the same room that you are. Be sure to bring a good variety of memorabilia because you can't ever tell who your booth may be sitting across from!

Q - What if I need electricity for my booth?

The convention center is exceedingly well lit, so having the light to view your material shouldn't be a problem. However, if there's additional displays that you need power for, the convention center will provide electricity to your booth at an additional charge. Requests for additional electricity MUST be made a minimum of SEVEN DAYS prior to the event.

Q - How many additional staff members can be in the booth with me?

Because The Hollywood Show is already the largest of its kind, we request that you adhere to the following limits: One to Two Tables - Complimentary admission for yourself only. Three to Five Tables - Complimentary admission for yourself and one additional assistant. Six or More Tables - Complimentary admission for yourself and two additional assistants. If you require more than two assistants, you can purchase three-day all-access passes for $20.00 per additional person.


Q - What kind of attendance numbers are you expecting?

Fan turnout varies on a number of factors including the time of year, celebrities in attendance, weather, etc..., but the average attendance over the course of the past few shows has been 5,500. This average is expected to go up substantially because we're in the process of launching a huge PR campaign and introducing special promotional opportunities for vendors, studios and other companies to take advantage of.



Q - When can I start setting up my booth?

Vendor set-up begins on Friday at 5:00PM. Members of the public who have purchased VIP tickets will be allowed to have an early viewing of vendor items from 6:00 to 9:00PM on Friday evening. We STRONGLY encourage you to be set up on Friday to avoid having any confusion on Saturday morning when the celebrities are trying to organize their booths. Early Bird Admissions begin at 9:00AM on Saturday, so you'll definitely want to be ready to go at that time. *** PLEASE NOTE - If you are NOT planning to be in attendance on Friday evening please DO NOT put anything into your booth until Saturday morning. The Hollywood Show is not responsible for any lost or damaged merchandise if it is left unattended.



Q - When can we pack up and leave?

This is a question that is so important that we've actually had to make up a specific rule for it! Many times a vendor has missed major sales opportunities because they decided to pack up and leave in the middle of the day. Just because you may think business is a bit slow doesn't excuse you from fulfilling the terms of your space rental agreement. You signed an agreement that you would be there for the entire show, and that's what we're holding you to. You can begin breaking down your booth fifteen minutes prior to the close of the show, but not before. By signing the rental agreement, you are bound by contract to remain in the facility for the entire duration of the show. Failure to do will result in the refusal of your vendor application for shows in the future.



Q - Can I pay a deposit on my tables?

Yes, you can. There is a minimum deposit of half of your table total at the time of application submission. If you're thinking of attending PLEASE submit your application early. We sell and assign table space based on seniority and on a first-come, first-served basis. The days of knowing that you'll have a space just because you've been in attendance at prior shows has come to an end, so don't just assume that you've got a spot because if you wait until the last minute, you'll quickly discover that your spot has been assigned to someone else.



Q - Are there discounts for booking multiple tables?

The Hollywood Show does not offer discounts for multiple tables, however, we have worked out a vendor special with our host hotel that takes $25.00 off of each table rented if you are a registered hotel guest with a two-night minimum stay. If this is an option you'd like to take advantage of, please indicate your intent by checking the top of the vendor application while you're booking your space.

 

 

FAQ for Visitors

This column has been added to answer some of the questions posed by visitors wishing to come to The Hollywood Show. We've added answers to the most frequently asked questions, but if there's information needed that's not on this page, please refer to the Contact page and send us a note. We'll get back to you shortly.

 

Q - Can I send my own material for the celebrities to sign, and if so, how much will it cost me?

A - Yes, you can send material in for signing.  Just visit the Autograph Services section, find the celebrity you want an autograph from, place an order and under Special Instructions add a note stating that you're sending your own material.  Then send the material to the address listed on our Contact page.  This is VERY important - The corporate offices for The Hollywood Show close on the Thursday before the show, so please make sure you have all materials for signing to us no later than the week before the event.  If we don't have it by the time we leave the office for the show weekend, it will not be signed.

Q - Do you have a list of celebrities who will be attending the next convention?

A - Yes, but we're not going to share it with anyone until the current convention has completed.  Once we've wrapped up the upcoming event, we'll be happy to start sharing the names of others who will be joining us.

Q - Which day(s) will celebrities be attending?

A - Our celebrities are asked to join us for the entire day on Saturday and Sunday.  However, there are some who are not able to stay for the entire event, so we've posted the days they're appearing next to their names on the front page of the site.

Q - Can I have a photo taken with a celebrity?

A - That depends on the celebrity.  We will try to accommodate as many people as we can in our professional photo room, but if you'd prefer to have one taken at their table, that is left solely to the celebrity's discretion.

Q - Can I take video of the convention?

A - The answer to this question is ABSOLUTELY NOT!!!  With the sole exceptions being the media personnel specifically cleared by The Hollywood Show, the filming of video whether it be on a camcorder, camera, or even your cell phone is strictly prohibited.  If you are seen by a member of The Hollywood Show staff shooting video of any kind while on the premises of our convention, you will be asked to leave.  If this does occur, the purchase price of your admission is not refundable.  This rule is enforced as a courtesy to our celebrity guests.

Q - If I come to the convention in the morning and then leave, do I have to purchase another ticket to come in the afternoon?

A - No, once you've purchased a wristband, it is good for the entire day marked on the band regardless of how many times you come and go.  Please keep in mind though that the wristbands are NOT replaceable, so don't take it off or you won't be permitted re-admission.

Q - What is the refund policy?

A - Unfortunately, we are not able to offer refunds for this event.

Q - Why do you not offer any refunds?

A - Fan run conventions like ours budget for our expenses every year based on convention pre-registration; therefore, when you register for the convention, the funds you provide are allocated immediately for things like guest expenses (air travel & hoteling), publications, technical expenses (lighting and sound) and other stuff that makes our event unique Refunding may make us fall short of our expectations and our contracts, causing considerable financial concerns.