FAQ for Vendors
Q - How much table space is provided for sales and display purposes?
The Hollywood Show guarantees vendors a minimum of a six-foot table, but reserves the right to provide eight-foot tables at our own discretion. Eight-foot tables are primarily used for aisles and/or island formations and wall liners.
Unlike many of the celebrity autograph shows, The Hollywood Show doesn't believe in separating vendors from the stars. After all, the stars are the reason vendors participate in the first place. So, to answer your question, the celebrities will be in the same room that you are. Be sure to bring a good variety of memorabilia because you can't ever tell who your booth may be sitting across from!
The convention center is exceedingly well lit, so having the light to view your material shouldn't be a problem. However, if there's additional displays that you need power for, the convention center will provide electricity to your booth at an additional charge. Requests for additional electricity MUST be made a minimum of SEVEN DAYS prior to the event.
Q - What kind of attendance numbers are you expecting?
Because The Hollywood Show is already the largest of its kind, we request that you adhere to the following limits: One to Two Tables - Complimentary admission for yourself only. Three to Five Tables - Complimentary admission for yourself and one additional assistant. Six or More Tables - Complimentary admission for yourself and two additional assistants. If you require more than two assistants, you can purchase three-day all-access passes for $20.00 per additional person.
Q - When can I start setting up my booth?
Fan turnout varies on a number of factors including the time of year, celebrities in attendance, weather, etc..., but the average attendance over the course of the past few shows has been 5,500. This average is expected to go up substantially because we're in the process of launching a huge PR campaign and introducing special promotional opportunities for vendors, studios and other companies to take advantage of.
Q - When can we pack up and leave?
Vendor set-up begins on Friday at 11:00AM and Saturday at 8:30AM. We STRONGLY encourage you to be set up PRIOR to the start of the event in order to avoid having any confusion when the celebrities are trying to organize their booths . Early Bird Admissions begin at 2:00PM on Friday and 9:00AM on Saturday, so you'll definitely want to be ready to go at that time. The Hollywood Show is not responsible for any lost or damaged merchandise if it is left unattended.
Q - Can I pay a deposit on my tables?
This is a question that is so important that we've actually had to make up a specific rule for it! Many times a vendor has missed major sales opportunities because they decided to pack up and leave in the middle of the day. Just because you may think business is a bit slow doesn't excuse you from fulfilling the terms of your space rental agreement. You signed an agreement that you would be there for the entire show, and that's what we're holding you to. You can begin breaking down your booth fifteen minutes prior to the close of the show, but not before. By signing the rental agreement, you are bound by contract to remain in the facility for the entire duration of the show. Failure to do will result in the refusal of your vendor application for shows in the future.
Q - Are there discounts for booking multiple tables?
Yes, you can. There is a minimum deposit of half of your table total at the time of application submission. If you're thinking of attending PLEASE submit your application early. We sell and assign table space based on seniority and on a first-come, first-served basis. The days of knowing that you'll have a space just because you've been in attendance at prior shows has come to an end, so don't just assume that you've got a spot because if you wait until the last minute, you'll quickly discover that your spot has been assigned to someone else.
The Hollywood Show does not offer discounts for multiple tables, however, we have worked out a vendor special with our host hotel that takes $25.00 off of each table rented if you are a registered hotel guest with a two-night minimum stay. If this is an option you'd like to take advantage of, please indicate your intent by checking the top of the vendor application while you're booking your space.